Hold Effective Meeting

1. As a manager or head of department, you will always hold meetings.
2. Make them effective.
3. Decide in advance the objective of the meeting and make sure you meet that objective.
4. Normallys, these is four purposes of the meetings :- 4.1 To create & fuse a team. 4.2 To impart information. 4.3 To brainstorm idea & make decisions. 4.4 To collect information & make decisions.
5. Keep moving fast & get them out of the door as soon as you can.
6. Hold all meetings at the end of the days rather than at the beginning. Everone's anxious to be off home and it keep meetings shorter; in the beginning of the day everyone has agres to disgess and chat.
7. Start meeting on time. Never wait for anyone. Use 'odd' time such as 0905 am rather than 0900 am.
8. Schedule the meeting far enough in advance. Confirm the date to ensure everone remembered and can make it.
9. Decide who keep the minute.
10. Make sure every point of the agenda ends up with action plan - no action plan means it is just a chat.
11. Involve a big number - subdivide them into committees.
12. Conclusion - at the ends of the meeting, you must able to say whether or not objective is achieve.
13. Lastly - hold all meeting on uncomfortable chairs or standing ! that speed things up considerably.

from the book "The Rules Of Management" by Richard Templar